This Privacy Policy explains how RFPdog, a company incorporated in Panama, ("Company", "we", "our", or "us") collects, uses, and protects your information when you visit our website rfpdog.ai or sign up for early access to RFPdog.
Because we are in our pre-launch phase, some features described below may not yet be fully active.
1. Information We Collect
We may collect the following types of information:
1.1 Information You Provide Directly
- Name
- Email address
- Company name
- Role/title
- Uploaded documents (only if you voluntarily submit them during testing)
- Any messages or feedback you send us
1.2 Automatically Collected Information
When you visit our website or interact with pre-launch pages, we may collect:
- IP address
- Browser type and version
- Device information
- Cookies and usage data
- Basic analytics information (page visits, time on page, etc.)
1.3 Optional AI-Related Inputs
If you test features like:
- AI content generation
- RFP uploads
- Qualification tools
We may temporarily store documents or inputs strictly for product-improvement purposes. You may request deletion at any time.
2. How We Use Your Information
We use collected information to:
- Provide early access to RFPdog
- Improve and test our AI models and platform features
- Respond to inquiries and customer support messages
- Send updates, onboarding emails, or product announcements
- Maintain safety, security, and fraud prevention
- Comply with legal and regulatory obligations
We do not sell your personal information.
3. Cookies and Tracking
We may use:
- Essential cookies
- Analytics cookies (e.g., Google Analytics)
- Pre-launch behavioral tools (e.g., Hotjar, Mixpanel)
You can disable cookies in your browser settings.
4. Data Storage & International Transfers
Your information may be processed in:
- Panama (company registration jurisdiction)
- United States (servers and sub-processors, including San Francisco address operations)
- Other countries where our service providers operate
We take reasonable steps to protect your data during transfer and storage.
5. Data Retention
We retain your information only as long as needed for:
- Operating the platform
- Improving our services
- Comlying with legal requirements
You may request deletion any time by emailing contact [at] rfpdog [dot] ai.
6. Sharing Your Information
We may share information with:
- Trusted third-party service providers
- Cloud hosting vendors
- AI model providers (for processing your queries)
- Analytics and email infrastructure companies
- Legal authorities when required
We never sell or rent your data.
7. Your Rights
Depending on your jurisdiction, you may have the right to:
- Access your personal data
- Request deletion
- Correct inaccurate information
- Opt out of marketing emails
- Request details of third-party processors
Contact: contact [at] rfpdog [dot] ai
8. Security
We implement commercially reasonable security practices, but no method of storage or transmission is 100% secure.
9. Third-Party Links
Our early website may include links to external sites we do not control. We're not responsible for their content or practices.
10. Children's Privacy
RFPdog is not intended for children under 16.
11. Changes to This Privacy Policy
We may update this policy occasionally. Updated versions will be posted on this page with a new "Last Updated" date.
12. Contact Us
For questions or requests, contact: contact [at] rfpdog [dot] ai